W-9s & 1099s

Please be aware that the PPSBC Finance Committee has put into place procedures for payments to non-employees for services rendered. Such payments would include but are not limited to the following payments from your team's booster account:

* coaching stipends

* camp assistants

* officials, time-keepers, score-keepers, etc

* video taping services by an individual

* meet set-up, etc

These procedures will require the following:

1) A Form W-9 (a form completed by the payee which provides PPSBC with the payee's name per their tax return, address and social security number) must be on file with PPSBC before a check will be issued to an individual in payment of providing services to PPSBC.

2) A Form 1099 must be filed with the IRS by PPSBC for any individual which PPSBC pays $600 or more in a calendar year.

Please review the attached procedures and maintain them in your records. Please do not hesitate to contact me with any questions which may remain after you have reviewed the attached procedures.

Please also make sure this information gets communicated to your team's coach. I have already directly communicated with several coaches on this issue and they are included in this email distribution to clarify questions they have already raised regarding this policy.